Meeting Date - 8th July 2008
Present: Glen & Pauline Chapman, Dick & Doreen Killick, Jan Birley and Ian Butler.
Apologies were received from Pat Everitt, Barbara Singleton, Sandra Richmond and Stuart Birley.
1. The Minutes of Last meeting
The minutes of the last meeting were agreed as a true record with the following matters arising:
a) Membership
New members for this season so far is around 20.
b) Membership Cards
It was agree that Lincs Racing would be approached regarding sponsorship of cards. (POST MEETING NOTE: PE has produced the cards at minimal cost and it was agreed that GMLP would be offered free advertising on the reverse of the cards by way of thank you for support by way of discount for BUSA Members, loan of display boards and donations of raffle prizes).
c) Sleafordian Coaches
Sleafordian have provided prices for travel throughout the 08/09 season, with an average price on first coaches of £535.000.
2. Chairman’s Update
GC reported that David Newton had offered an apology for the fact that Boston will be playing in a lower league - GC had assured him that no such apology was necessary and that the supporters appreciated all of DN and NK‘s efforts.
GC appraised the group of the principle of Golden Goal, ie 181 tickets for sale at each match, with a guaranteed prize of £75 for the winner. Everyone was asked to make efforts to sell tickets on match days if at all possible.
With regard to player sponsorship, GC reported that all of the players have now been sponsored. The group agreed that this was good news for the club and that BUSA should consider an alternative sponsorship, such as grounds staff, Jason or Mick Fixter. Agreed that GC would discuss with the club.
3. Travel Update
It was noted that prices last year were £13 for members, £16 for non-members and £10 for juniors and that on average each coach took 33 travellers.
After discussion it was agreed that a small increase would be necessary and it was hoped that supporters would accept this, given the significant fuel increases. After further discussion, the following was agreed:-
- The coach kitty should be included within coach figures
- Travel costs would be £16 for members, £19 for non-members and juniors remaining at £10.
- The prices could be reviewed after the end of October, to see if the increases were still necessary/applicable.
- Consideration would be given to offering a double deal price by booking and paying for 2 or more trips at once.
4. Financial Update
PC reported that the No. 1 working account currently stands at £304.27 with all bills paid to date and that the No. 2 account remains at approx £5,400
5. Launch Night/Social Event
In respect of the Launch Night/Social Event, it was agreed that:-
- this would be held in the Sports Bar.
- Family Quiz of no more than 4 per team (50p per person entry) - JB to organise prizes (sweets/chocolates).
- Prize Bingo - 3 games for £1. PC/GC to organise prizes (not sweets/chocolates) and purchase bingo tickets. GC/SR speak to Fred about Bingo calling
- Raffle - PC/GC to obtain raffle tickets and all to source prizes if possible
- Membership application forms to be available on the night
6. Newsletter
This would include details of the above event. It was agreed that a small tribute to Ernie Cooksey should also be included in the newsletter.
7. Date of Next Meeting
TBA
Meeting Date - 19th March 2008
Present: Glen & Pauline Chapman, Dick & Doreen Killick, Sandra Richmond, Carl Fox, Jan & Stewart Birley and Barbara Singleton.
1. Apologies for absence
Apologies for absence were received from Pat Everitt and Luke Clayton
2. Minutes of Previous Meeting/Matters Arising
The minutes of the previous meeting were agreed as a true record with no matters arising.
2a Evaluation of Graham Bean Evening
It was agree that those who had attended had, in the main, had a very enjoyable evening. Importantly the event had shown the football club in a very positive light and this was a view shared by the Chairman & Vice Chairman of the Football Club.
A discussion followed regarding the event and on reflection it was suggested that perhaps the admission fee could have been less. However, it was noted that a lot of research had been done about what was an acceptable fee - but interestingly a number of those who confirmed they would attend at £15 had not attended. Not withstanding this, the evening had made a surplus of approximately £350.00.
3. Chairman’s Update
GC reported that he had now attended two Trust meetings and had joined as a member. On both occasions he had been welcomed and all parties saw his attendance as a positive move in respect of the two organisations working together on future ventures. It was again reiterated that the two organisations have a common factor in their support of Boston United, but the objectives of both are different in that BUSA’s is ”to raise funds and support Boston United” whilst the Trust is about the longer term and possible ownership of the Club.
The Trust is hosting a “Festival of Fun On 21/22 June at the Oche on Great Fen Road the event will include a boot sale, activities, 5-A-Side football tournament and many other attractions. If possible, they would like some help from BUSA and have also suggested that BUSA has a stall on the day. JB suggested that perhaps BUSA may also be able to enter a 5-A-Side football team.
4. Membership Update
SR reported that membership currently stands at 227, including 58 mini pilgrims. It was noted that this number is down on last season, but that is not a reflection on BUSA, but more about the club’s position at the beginning of the season.
5. Travel Update
JB reported that the coach travel is running at a loss when taken in isolation, however, when considered in conjunction with the various raffle’s that support the travel, the service is running at a reasonable profit.
GC advised that BUSA is committed to providing away travel to every away match and as such the travel co-ordinators and indeed the travellers themselves, must be commended. It was suggested that a good bench mark of how successful the away travel is, is the comments in the Chairman, Manager, Captain & John Blackwell’s programme notes as they always praise away travel and stress the importance of it to the team.
A discussion followed regarding the travel provision for next season
6. Financial Update
PC confirmed that the current account hold £1579.04, with all bills paid to date and the second account holds approximately £5,400 as the income form the Graham Bean evening had been added to this account.
It was also reported that this season BUSA has contributed £1,843.39 to the club and this can be broken down as follows:-
Player Sponsorship 205.63
VP Pass 195.00
Pitch marker 514.06
Additional equipment for pitch marker 73.70
Lights for Kiosk 40.00
1/3 contribution to ground sheet 65.00
Contribution to drainage work 750.00
7. End of Season Awards
GC to confirm the arrangements with the club, in terms of presenting the awards. It was agreed that SB would, in conjunction with a junior member, present the award to the Junior Favourite Player.
Agreed that PC and GC would arrange for voting slips to be posted out to all members and with regard to the Club’s Special Recognition Award, one suggestion was made at the meeting, but those present were asked to think about any other nominations that they would like to make for this award. GC would also discuss with PE and LC.
It was agreed that GC would arrange engraved salvers similar to those presented in previous years.
8. Newsletter
It was agreed that this should be produced and sent out during the closed season and should include an application form.
9. David Collingwood Correspondence
PC reported that she has been contacted by David Collingwood of FITC regarding a community fun day being held on the 5th May and any involvement BUSA would like to have.
After discussion it was agreed that BUSA would:-
Help promote the event via programme notes and the web site and would also include details with the end of season voting slips that will be sent out in the near future. (Agreed that PC would contact DC for information to include).
Produce a display for the event, including a potted history of BUSA, photographs of events, information on joining, what the benefits are and what BUSA’s objectives are. Hopefully this information will be produced in more than one language.
It was noted that volunteers to help on the day are also being sought by DC.
10. Big Lottery Funding Bid (BLFB)
PC informed the group that she is still working with the Study Support Centre and a number of other representatives, including Police, football Club, Council and Children‘s Services on a Big Lottery Funding Bid. A draft proposal was submitted to BLFB and they have expressed an interest and asked for a more detailed proposal. If the bid is successful and funding is secured, it will see a range of learning and fun activities offered to families within the Borough at no cost to them.
11. Any Other Business
a) Badges
It was agreed that GC would provide JB with a supply of badges. A discussion followed about what would be included in the birthday cards for juniors next year if new badges are not purchased. PC to check what is available in the club shop.
b) Fun Night
SR reminded the group that a Fun Night was going to be arranged during the season, but had been cancelled. After discussion it was agreed that a fun night should be held in the closed season to incorporate an enrolment night and the details of this should be included in the newsletter.
12. Date of Next Meeting
15th April at 7 30 pm, Board Room, Boston United
Meeting Date - 24th October 2007
Present: Glen & Pauline Chapman, Pat Everitt, Sandra Richmond, Jan & Stuart Birley and Luke Clayton
Apologies for absence were received from: Dick & Doreen Killick, Barbara Singleton & Carl Fox.
1. Minutes of Previous Meeting
These were agreed as a true record, with no matters arising
2. Finances
PC reported the following
Account Number One £1,862.11 (includes all invoices paid and income received to the end of September) - Note the invoice for photocopying the newsletter has not yet been received.
Account Number Two £5,009.00.
SR advised that she had a significant amount of membership monies to be paid in for this season.
3. Membership Update
SR reported this currently stands at 205.
4. Travel Update
JB reported that the last two trips have turned the £140.00 profit into a small deficit of £54.00. However, this does not include income from the coach kitty, raffle, sales, etc. After discussion those present held the view that it is an excellent achievement to be able to take a coach to all away fixtures,
JB advised that there are currently 36 travellers for the Workington bus, but as this is not a league fixture the cost is significantly higher (£750.) than the averaged out price for all league games and even though the cost of travel will be increased the trip is still likely to make a small loss. It was agreed that this it is vital to take a coach to support the team in their cup quest.
JB also advised that because of the current low number of interest for Kettering trip it is likely that the smaller Translinc coach will be utilised.
5. Shirt Raffle
It was reported that the shirt raffle has so far generated an income of £687 (although it was noted that the cost of 5 shirts will need to be deducted from this figure).
6. Profiles
Those present were reminded of the need to send PE their profiles for inclusion on the BUSA web site.
7. Chairman’s Update
GC reported that he had met today with David Newton & Neil Kempster , John Blackwell was also present for part of the meeting. The meeting had been extremely amicable and positive with the following matters discussed:-
a) Pitch Marker
GC had reiterated that BUSA has committed to fund the purchase of a new marker up to £500. Agreed that the club would source asap.
b) Football shirts
Agreed that the club would invoice BUSA for 21 shirts to be drawn off as and when required for shirt raffle prizes. Note, given the club’s financial situation BUSA volunteered to purchase the shirts at normal price less 10%, rather than at cost as in previous seasons. This gesture was most welcomed by DN and NK.
c) Parachute Payments
An offer was made by BUSA to lobby the football league if required. After discussion it was agreed that it this course of action would not be appropriate at this stage.
d) Electronic Scoreboard.
JB had advised that the cost of these is in the region of £4,000. It was agreed that BUSA would make further enquiries regarding costs and the legality of having electronic scoreboard in Blue Square North, although all agreed that the precedence appears to have been set.
e) Signing of Birthday and Christmas Cards
DN and NK had confirmed that they were very happy for this arrangement to continue, along with a presentation from the juniors to the players during the Christmas period.
f) Social Events
Xmas party
The Club agreed that the arrangements for previous Christmas parties could again remain in place, including player attendance.
An Evening with Graham Bean
Discussion took place regarding this, with some initial apprehensions being expressed. However, the club is happy for the event to go ahead.
g) Match day Sponsorship
GC had suggested that a joint match day sponsorship would send out a very positive message , ie that there need not be any conflict between the two organisations who both support the club, but simply have different objectives.
It had been suggested that the sponsorship package could exclude the personal benefits (meal, etc) but the club would then invite BUSA/Trust committee members as their guests, Agreed that GC would speak to the Trust about this.
h) Sportsmans Dinner
It was confirmed that PC would be required to help at the event as previously and that BUSA would provide a raffle prize. PC had also undertaken to seek prizes from other organisations if possible.
I) Balloon Race
The club had asked for volunteers to sell balloon race tickets at the next home matches, ie not necessarily committee members. The committee suggested that it may be possible to sell these in conjunction with selling shirt raffle tickets, although SR had already sold a number of balloon tickets.
J) Mascot
The Club is still keen to have a mascot and had asked PC to approach the college about design/production of a mascot as a project and if not she would try to source a supplier. JB also agreed to speak to Plymouth FC about their Pilgrim father mascot.
k) Newsletter
The Club had agreed to provide an article for the newlsetter from either DN, NK, TT or PE.
l) Consultation Exercise
The Club advised that they will be undertaking a consultation exercise focusing on “where do you want the club to be in the next 5 - 10 years” The consultation will be face to face, via the web., and BUSA, the Trust and as ,many fans as possible will be consulted. Thereafter the Club’s business plan will be formulated on the views of key stakeholders (ie FITC, Study Support Centre, etc) and the fans views will also be incorporated in what it is hoped will be a community club plan.
m) The Future
DN and NK reported that whilst he football club is in operation, the message needs to go out the fans - in a positive way - that yes we do have a team, club, etc, it is still vital to increase income to secure the club’s future.
This can be done by: Increasing numbers through the turnstiles. DN, NK and GC discussed a poster/marketing campaign and a mascot in the market place on match days. Any other ideas would be most welcomed.
Another way is to increase the income through fund-raising, sponsorship, promotion - ideally every aspect of the club should make money.
A discussion also took place regarding working groups being set up to deal with specific projects, but under the ‘control’ of the club. GC had confirmed BUSA’s support for this
8. Social Events
a) An evening with Graham Bean
A discussion took place regarding this event and after careful consideration and taking account of any concerns raised it was unanimously agreed that the evening would definitely go ahead.
PE agreed to make arrangements with Blackfriars and it was suggested that, on production of a current BUSA membership card, members would receive a vioucher for a free drink during the evening.
It was agreed that a meeting would take place before the event between NK, DN, G Bean, GC & PE to ensure that everyone was comfortable with the format of the event.
PE appraised everyone of the arrangements, costs, etc., which in summary are:-
Hall hire £175.00
Tickets 3p per ticket for Blackfriars to print
Advert in local press £13.00
Advert in the brochure £32.00
It was agreed that the football club would be offered a complimentary box for David Newton, Neil Kempster, John & Maureen Blackwell and Craig Singleton, along with Paul Ellender, Stuart Talbot and David Galbraith (in recognition of them being the remaining players from League 2).
In terms of publicity, it was agreed that PE would produce posters.
b) Family Fun Night
GC suggested that whilst the concept of the family fun night was very good, the lack of home fixtures are making it difficult to promote; and ironically the high level of away fixtires may mean that people will not want a social event at this time.
SB suggested that it may be a good end of season function. After discussion it was agreed that the family fun night would not go ahead at this time, but would be considered again before the end of the season.
It was agreed that GC would advise Andy in the Sports bar and the Football Club.
9. Newsletter
PE requested articles for the newsletter as soon as possible, these would include
Details of the Christmas party and a note for Children regarding a card for the players as per previous seasons.
VP result
Shirt raffle results
Article from GC
Possible article from TT
10. BUSA WebSite
PE provided statistical information relating to the number of hit’s the web site has taken. Everyone agreed that site is continualy improving and thanks were extenuated to PE for his hard work.
PE requested that if anyone asks for information over the web that committee members provide the link to BUSA’s website, rather than directly answering the question. This will hopefully encourage people to view and use the site.
PE also asked for any old/interesting pictures for the web site.
11. Any Other Business
a) First Aid Arrangements - Staff Smart Stand
Following a recent incident whereby the first aiders on pitch side would not provide assistance to a member of the public, PC had sought clarification that those on pitch side are designate dto that area and are unable to leave. However, as she understood it, the supporter in question had received the appropriate first aid treatment.
b) Young Americians
SB informed the group that he ad received a letter from the Young Americans, a non-profitable performing acts organisation inviting him onto a course in Americia in August 2008. The cost of the course is £6,000 and as such SB will be undertaking fund-raising activities for the trip.
The committee congratulated SB on this wonderful achievement and undertook , if possible, to assist with some form of fund-raising in the future,
c) Card Sponsorship
SB advised that Harmony Music have requested an invoice be sent for the card sponsorship. PC to arrange.
d) Mini Pilgrims
SR advised that a small number of mini-pilgrims have not re-joined this year. She expressed concern that those who would be 10 years of age this season would miss out on receiving their football shirt if they do not join. Whilst it is not compulsory to join, it was agreed that PC would send a letter to the parent/guardian of those children in question informing them of the shirt initiative.
12. Christmas Party
In respect of the Christmas party being held on the 14th December, the following was agreed:-
Maximum 50 children
Tickets would be available in the first instance to BUSA Members and after 1st December they would be open to anyone.
GC to speak to the Club nearer the date regarding player attendance
GC to speak to Paragon to enquire if they would be willing to provide tickets, as in previous seasons.
GC to speak to MS to enquire if he would be willing to provide toys for the children, as in previous seasons.
DATE OF NEXT MEETING 21st November (Post meeting note this meeting was cancelled and members will next meet for the CCTV tour on 30th November).
The next formal meeting will be held on Wednesday 5th December and will be to discuss the arrangements for the Christmas party only.
Meeting Date - 3rd October 2007
Present: Glen & Pauline Chapman, Pat Everitt, Barbara Singleton, Sandra Richmond, Jan & Stewart Birley, Carl Fox
Apologies for absence were received from Dick & Doreen Killick & Luke Clayton
1. Minutes of the Meeting held on 21st August 2007
The minutes of the meeting held on 21st August were agreed as a true and as such can now be posted on the BUSA website.
2. Matters Arising
a) Marking Machine
It was again confirmed that BUTD is aware that the money is available from BUSA to purchase a new marking machine as soon as required.
b) FITC
SR advised that the outstanding shirts from last season have now arrived and she will be contacting them this week to arrange presentations.
c) Membership cards
All cards have now been received and the majority have been posted out or collected.
d) Discussions with the Club
GC reported that during an informal discussions with David Newton he (GC) extended an open invitation to the new owners to attend BUSA committee meetings as and when. Similarly if BUSA has specific issues to raise with them then they will be invited to attend.
e) VIP Pass
Agreed this draw must take place as soon as possible.
f) Match Sponsorship
It was agreed that this may be considered as a joint venue with the Trust at a later date, i.e. once the Trust has Officers in post and meaningful dialogue has begun with BUSA.
g) FC Kirton
In the absence of any detail, it was agreed that no further action would be taken at the moment.
h) Harrogate
JB advised that she had been unable to purchase a scarf from Soccer World. Agreed that PC would obtain one from the Club shop and would then draft a letter for SR to send with the scarf, as it was Sandra that Harrogate had approached.
i) Code of Conduct for Travellers
It was agreed that PC would draft up a code of conduct for the next meeting, this would also include reference to SR & JB being CRB checked.
j) Big Lottery Funding Bid
PC reported that the outline proposal has now been submitted to the Big Lottery Funding Organisation and subsequently further information has been requested. It is hoped that once the additional funding has been provided, the group will be asked to submit a detailed application.
2. Chairman's Update
GC reported that he has deliberately not entered into a lot of dialogue with NK and DN to allow them the opportunity to settle in and begin to address the challenges they faced.
He added that at the first formal meeting with NK & DN all parties had agreed to continue doing what they were doing, but now it is now appropriate to enter into dialogue to discuss the way forward and what role BUSA had to play in that.
GC also reported that during a recent conversation with TT he had volunteered the players to help whenever needed. TT also confirmed that the players were happy to continue signing birthday and Christmas cards. This news was welcomed by the group.
It was noted that, in terms of card signing, this will need some planning as the players do not train at Boston as frequently as they have previously.
3. Membership Update
Currently stands at 179, with some members joining for the first time this season.
4. Travel Update
JB provided a list of travel to date, which overall showed a small surplus.
In respect of travel arrangements the following points were also noted:-
- Translinc 31 seater mini-coach was used for the Gainsborough trip. Sleafordian were made aware, but this should not be a problem as the arrangement with Sleafordian relates to league games only.
- The Kettering trip will need to be monitored and if numbers are sufficiently high it may be that a small discount can be offered. (Agreed that this should be promoted as guaranteeing to cost no more than normal travel rates).
5. Shirt Raffle Update
It was reported that the short raffle continues to generate a healthy surplus and that the prize of a shirt signed by the player of the winner’s choice has been very well received.
6. Health & Safety Update
PC reported that at the last meeting (13/09/07) she had raised the following issues:-
* The condition of the car park makes it very difficult for disabled wheel chair users to manoeuvre. In response the club had advised that, with prior arrangement, tickets for disabled supporters can be collected by them from the gate entry, so they do not have to cross the car park. Notwithstanding this the chairman of H & S group had requested that the club look into this matter.
* Disabled access to the shop. This was also raised by BBC and again the chairman of H & S group had requested that the club look into this matter.
* If disabled users could now access all areas of the ground, given the non-league status. This was considered by the group, but it was agreed that the current good practice should remain in place, particularly as to allow access to all areas would mean increasing numbers of disabled toilets.
* Accidents stats - PC had suggested that more detail should be included so that accidents could be investigated.
7. Christmas Party
(post note meeting, the date of this has been confirmed as the 14th December in the Sports bar).
In respect of the party, it was agreed that it would take the same format as previous years, which is:
Party games
Party tea
Music (but not provided by a disco)
Santa & helper to give presents out
Grotto to be built
In this respect the following actions were agreed:-
* Approach Paragon regarding the possibility of match day tickets (as in previous years).
* Approach the club regarding player(s) attendance
* Stewart Birley to do the disco (?)
* Check if mascot can attend
* Speak to Mick Small about the possibility of toys
8. Committee Profiles
PC suggested that it would be useful to include committee profiles on the BUSA website. Agreed that PC would circulate a form to all members to be completed and returned to the next meeting
9. News Letter
It was agreed that the next news letter should be sent at the beginning of November. Articles for inclusion already suggested are:
* Fun Night details
* VP Pass
* Shirt Raffle
* Article from TT
* Article from Paul Ellendar
(post meeting note - also include sticker and ote to juniors, re; Christmas card to players)
10. Event
PE sought the committee's views on arranging an evening with Graham Bean, by way of a fund-raising event.
The committee thought this was a good idea and it was therefore agreed that GC would speak to DN and NK to gauge their views and PE would contact GB.
11. Any Other Business
a) Electronic Time Board
JB requested that consideration be given to BUSA providing an ETB for the Club. It was agreed that GC would speak to the Club to seek their views on this.
b) The Fun Night
It was agreed that because of the high number of football fixtures around the time that was originally proposed for this event it would now take place on the 9th November.
In respect of the Fun Night, the following action/events were agreed:-
* Prize Bingo (Fred to call)
* Family Quiz
* Entry (to include a raffle ticket) £1 per person
* (additional raffle tickets could be purchased)
* Water tombola (ie purchase a wrapped bottle which could contain water or wine for adults and water or pop for children)
* GC to speak to club about merchandise being available for sale
* Publicity for the event via: Web Sites, Programme Notes, Mick Fixter and Posters.
Date of Next Meeting 24th October, 7 30 pm
Meeting Date - 21st August 2007
Present: Glen & Pauline Chapman, Dick & Doreen Killick, Jan &Stewart Birley, Carl Fox, Sandra Richmond and Luke Clayton
Apologies for absence were received from Pat Everitt & Barbara Singleton..
1. Notes from Previous Meeting/Matters Arising
b) Membership Cards
It was confirmed that these are now done.
c) Shirt RaffleCommittee members agreed that the signing of a shirt by the player of the winners choice was a good alternative to the name/squad number that was offered last season.DK questioned as to whether the raffle prize should be a signed shirt on each occasion, or if a signed football could be a suitable alternative. After a discussion it was agreed that GC would order 10 shirts from CS and would discuss the principle of signed footballs.
It was also agreed that JB would contact PE to confirm raffle winner details for inclusion on the web and would also ask PE to make reference on the web to the possibility of signed footballs being an occasional alternative raffle prize.
With regard to the draw and presentation of shirts, JB suggested that other committee members should undertake this role as well as her to help raise their profile at home matches.
d) Matchday Music
GC suggested that on reflection, the hymn ‘to be a pilgrim’ may not be suitable. The committee agreed that the current ‘boys are back in town’ was an entirely appropriate song and as such suggestions for a new theme tune would not be pursued.
e) Marking Machine
It was confirmed that although the Club is aware that BUSA will fund a new marking machine, they (ie the club) has not yet provided details of suppliers/costs, etc.
f) Meeting with NK/ DN
GC reported that since the formal meeting with DN and NK he has discussed the BUSA member 10% discount with them, which they were happy to continue with, but has deliberately not bothered them with anything else at the moment .
JB suggested that it would be helpful if the position regarding the takeover of Lavaflow could be clarified. GC advised that his understanding of this was that although the takeover has not taken place yet, there is not a problem and technically there is a 3 year period in which this could be done. However, GC agreed that once NK and DN have settled in a positive dialogue is again opened up this is a matter he would raise it with them
2. Travel Arrangements
JB confirmed that the travel too date has generated a surplus of £144.00 and that the support so far has been very good.
JB advised that the next trip after Alfreton is Kettering, which is deemed to be a local derby. As such she would like to propose a special offer of £10 for all members (ie a £3 reduction on the journey) and a £1 reduction for non-members.
After discussion it was agreed that the discounts should only be applied to senior travellers as the junior members already receive other incentives such as signed birthday cards, etc., it was also agreed that any future discounts should only apply to senior members. JB to publicise the reductions from this week.
3. Membership
It was confirmed that membership is already in the region of 130.
With regard to processing membership/future correspondence, CF provided examples of address labels. Having agreed a suitable format CF agreed to source the labels, for which he would be suitably reimbursed.
4. VP Pass
GC confirmed that the VP Pass has been purchased from the Club and the arrangements are the same as previously in that it will include provision for one BUSA member and guest to use the facility on match day.
It was agreed that the first draw should take place in the near future for matches up to Christmas. Thereafter a second draw would take place.
5. News Letter
It was agreed that 1 newsletter would be sent to each household, rather than 1 for each member in the household. SR to send out to all existing and new members.
Noted that the Newsletter can be accessed on BUSA’s website.
It was reported that PE has suggested a Newsletter should be produced every two months.
It was noted that whilst BUSA does not currently have regular newsletters, it does have a fortnightly update, by way of a column in the match day programmes.
6. Social Activities
SR suggested that family fun night be held during the October half term week to include “Fred’s family bingo” and other activities. After discussion the committee agreed that this would be a good idea. Other suggestions for inclusion were a family quiz, raffle, play your cards right, wine and water tombola.
Agreed that PC/GC would book the sports bar after tonight’s meeting.
7. Match Sponsorship
8. Any Other Business
a) The Web Site
I) GC reported that PE had suggested that an abridged version of the minutes of committee meetings could be posted onto the website. It was agreed that this would be a good idea, but that the committee would have to agree the contents of any minutes prior to them being posted.
II) It was agreed that the website address should be included on all future BUSA correspondence.
b) Sponsorshipd) Telford
JB reported that Telford has a code of conduct for travellers and suggested that this could be adapted for BUSA to issue. Agreed that JB would provide a copy of this document for the next meeting. It was suggested that if this is progressed, the information should also include from BUSA’s perspective, that JB & SR are both CRB checked. The information would be distributed to all existing travellers and all new travellers would receive it the first time they travelled.
DK requested that a letter be sent to Telford thanking them for making arrangements to ensure that BUSA travellers were able to depart safely following their recent match.
e) The Mower
DK reported that the mower purchased by BUSA is in need of repair. He suggested that if it is repaired the club may want it as a spare, or if not it could be sold. After discussion it was agreed that DK would approach Chris Sellars to obtain an indicative cost of repairs.
f) Big Lottery Funding Bid
PC advised that the working group which Jan McLucas has formed has now submitted an outline proposal for Big Lottery Funding. If the proposal is successful then a formal bid will need to be worked up by the group.
Date of next meeting:
Wednesday 3rd October, at 7 30 pm
Meeting Date - 1st August 2007
Present: G & P Chapman, D & D Killick, J & S Birley, S Richmond, L Clayton, C Fox, B Singleton & P Everitt.
1. Actions from Previous Minutes
GC advised that due to holidays and the short time since the last meeting it had not been possible to produce a set of minutes from the last meeting, but a list of actions had been drawn up, as follows:-
a) Resignation Letters
Following Steve & Dale's resignations, read out at the last meeting, GC confirmed that he had written to both (via email) and thanked them for their contributions and Dale's in particular also extended best wishes to Mathew for a speedy recovery.
A statement had also been sent to the local media, with the Target had printed in its entirety and the Standard almost doing the same.
b) Football In The Community
It was noted that the FITC is in operation for the forthcoming season, as detailed on BUFC web site. It was agreed that SR would continue to liaise with Nick regarding FITC.
c) Membership
SB reported that Harmony Music has agreed to sponsor the membership cards in the sum of £100. Agreed that SB would contact Harmony for their logo/livery and let SR have this. SR would then liaise with Chris Cook about printing membership cards.
d) Player Sponsorship
GC confirmed that BUSA will be again sponsoring Paul Ellender, Club Captain.
e) Shirt Raffle
A discussion took place regarding the shirt raffle, which may not be as attractive this season as shirts will only show squad names. (POST MEETING NOTE: It has subsequently been agreed with the club that shirts can be signed on an individual basis, as such the raffle will be for a shirt signed by the player of the winner's choice).
With regard to the opening raffle of the season it was agreed that Paul Ellender's League 2 Away shirt would be the prize and that it would be signed. It was also agreed that GC would approach Craig Singleton about ordering a supply of shirts for the raffle once they are available.
f) Music
Following previous discussions whereby it had been suggested that the words to He Who Would Valiant Be would be a good club song, SB agreed to speak to Harmony Music about the possibility of a 'jazzed up' tune.
g) Marking Machine
GC confirmed that the club is aware that BUSA will fund a new marking machine up to the total of £500.
2. Update on meeting with Neil Kempster/David Newton
GC advised the group that whilst he was on holiday a call had been received from NK with a view to arranging a meeting with BUSA. They had a meeting arranged with the Trust and were keen to arrange one with BUSA during the same period of time. However, this had not been possible because of holidays and it was therefore agreed that GC would contact NK on 30th July to arrange. As a consequence a meeting was held last night (31st) and was attended by GC, PC, DK, Do.K and BS.
At the meeting BUSA was advised that there is no agenda, or master plan, in terms of the Club's future and at the moment they are concentrating solely on the management and running of the football club. Having heard what BUSA is about, they are content to continue a good working relationship with us and now recognise that, having spoken to both parties (ie BUSA and Trust) and realising their different objectives , it is not possible for the 2 to amalgamate, or for the club to deal with just 1 organisation.
NK/DN stressed that they had not been involved in the Trust's press article about the joining of the 2 groups and indeed had expressed concern to the Trust about the content.
With regard to BUSA's successes and progress, JB suggested that perhaps BUSA should be more proactive in promoting itself. As an example, BUSA had previously been involved in the review of the pricing structure, but had not promoted that fact.
GC indicated that whilst joining together was not an option, there may be an opportunity for the 3 groups to work in partnership on some initiatives in the future. It would also be helpful if the 'rift' between the Trust and BUSA could be healed and that people recognise that the 2 parties are not in competition, they simply have different objectives.
Following on from the meeting, GC had also received a call from Paul Kirk-Smith, who has recently joined the Trust. Initially it was to try and broker a meeting for the two groups, with a view to amalgamating. However, having explained to PK-S that this was not an option and the reasons why. PK-S understood this shared GC's view that equally there should not be rifts between the 2 organisations.
GC had subsequently asked NK if it would be possible for the Club to put a press statement out, confirming that having met with the 2 parties and realising their different objectives they recognised that it is necessary to deal with the 2 organisations separately. NK agreed to consider this.
3. Officer's Roles
GC reminded the group that at the last meeting, having received Dale and Steve's resignation, the Committee had focused on making arrangements for travel, membership, etc.. Having now met with the new owners and knowing that they do not have a master plan or thoughts on structure, BUSA does not have to consider anything that the club is doing, in terms of Board representation and as such GC sought the groups views on how the committee should go forward.
At this point JB proposed that GC should take on the role as Chairman. This was unanimously agreed by all of those present. GC accepted the role and thanked the committee for their support and hoped to bring some continuity to the committee, having supported Dale for a period of time. He did add the caveat that the position may have to be reviewed once the club decides how its Board should operate in the future.
GC suggested that if any committee members have issues they would like raising with the Club they should be directed through him and if the committee agrees they need to be raised at club level, then whoever raises the issues should accompany him to meet with the club. It is hoped that over a period of time this will help to raise the profile of all committee members.
It was the proposed by JB that PE should become Vice Chairman and again this was unanimously agreed by all of those present. PE thanked the committee for their support and initially expressed a concern about the fact that he was not based locally. Having received an assurance that this was not an issue PE accepted the role.
GC also informed the group that BS had agreed to take on the role of Press Officer for BUSA. The committee was pleased to also note this appointment.
After discussion it was agreed that the news letter would be amended to reflect the new appointments. This information would also be reported in the first match day programme and the BUSA website would be updated. BS to ask Craig if the BUSA information on the Club's web site could also be updated.
4. Travel Arrangements
JB advised the group that Sleafordian have offered a competitive price of an average £457.00 per journey (as opposed to £472 last season). This news was welcomed by everyone and it was unanimously agreed that prices would remain the same for the 07/08 season, these being:-
* £13 for Members
* £10 for Junior Members
* £16 for Non-Members
Agreed that BS would again ask Craig to update the Club's website.
It was noted that the coach for Harrogate will leave at 4pm and 10 am for Telford.
5. Membership
It was agreed that membership subscriptions would again remain the same.
PC asked CF he could look at producing address labels for all members, to assist SR, particularly when correspondence needs sending out to all members.
6. VP Pass
The committee agreed that BUSA should again purchase a VP pass, to be offered in a draw for all Members. GC to speak to John Blackwell about this, including that the pass would also provide for a guest.
7. Any Other Business
a) Newsletter
PE provided final copies of the newsletter and it was agreed that 400 copies should be produced. A copy would be sent to each member from the 06/07 season, except where there was more than one in the household, in which case one would be sent to the household.
PC reported that there is a facility for her to legitimately do photocopying at work, for which a competitive rate is available.
b) Social Activity
PE asked if his suggestion of Go Karting had been considered. It was agreed that this would not be pursued at this time, but may be reviewed at a later date.
c) Badges
It was agreed that new badges would not be acquired for this season. In conjunction with this, consideration to be given to including an alternative gift in junior birthday cards.
d) Match Sponsorship
DK requested consideration be given to a joint match sponsorship with the Trust.
A discussion followed on how the match day tickets that are included within the sponsorship could be fairly distributed, after which it was agreed that a joint sponsorship was something to consider for the future and that in the first instance GC would approach the Trust informally.
DATE OF NEXT MEETING
Tuesday 21st August at 7 30 pm
SR reported that she had been approached by Harrogate to see if BUSA would be willing to supply a shirt or scarf for display in their new club. It was agreed that JB would source a scarf.
c) Harrogate FC
JB reported that FC Kirton is looking for sponsorship and asked if BUSA would consider this. GC asked if JB could provide details on what specifically is required, so that the committee may consider this request further.
III) It was agreed that following each home match, BUSA’s match day programme notes could also be posted on the web.
DK asked that consideration be given to a joint match day sponsorship with the Trust.
After discussions GC suggested that no decision should be made until such time that the Trust’s AGM has taken place and Officers have formally been appointed into posts. Thereafter he would hope that some form of relationship can be developed with the Trust. After further discussions it was suggested that if any match day or matchball sponsorship does take place in conjunction with the Trust, the allocation of tickets included within the sponsorship would have to be distributed fairly and evenly amongst members of both organisations and from BUSA’s perspective this would likely be by way of a draw.
Confirmed that SR is in continual liaison with NR. SR will also speak to CS about shirts, as there are 8 still required for mini-pilgrims who reached 10 years of age last season.
a) FITC